Terms & Conditions for Club and Community Group Site Registrations

Event Overview
Bump In: This will be between 6:00am and 8:30am. MCH event organisers will advise participants of specific bump in times closer to the event. No vehicles will be permitted to enter after 8:30am.

Event: Show & Shine from 9:00am to 1:00pm, all vehicles must remain STATIONARY during this time. Fines apply for moving before instructed by Event and Traffic Management.

Bump Out 1:15pm till 2:00pm. Local Laws will issue fines for any cars remaining after the roads have reopened.
All bump-in and bump-out will be overseen by Event Management and Traffic Management teams.
MCH event organisers will supply the Club Event Marshall with an event run sheet at the Event Briefing.

Important Information for Club and Community Group Exhibitors

Entry includes:
1x Vehicle Entry Pass per vehicle distributed by Club Event Marshall.
Entry passes must be clearly displayed in front window to be permitted access.
Anyone without a pass will be refused entry by Traffic Management.

Oil/Fluid Containment
Participants must manage all oil/fluid leaks from vehicles by using a drip tray, cardboard or other vessel when stationary. Clubs will be invoiced for any hazardous spills requiring cleanup post event.

Electrical Equipment
All electrical equipment is to be fitted with earth leakage circuit breakers and all electrical leads, tools and appliances must be inspected and tagged by a licensed electrical contractor prior to the event. Any exhibitor who does not comply will not be permitted to exhibit in the event.

Gas Cylinders
Must have a current stamp of approval.
Prohibited Goods
No glass is allowed on site.

Security and Safety
Exhibitors are responsible for adequately securing making safe their property and that of their staff and accompanying persons and the Mildura City Heart accepts no responsibility for damage, theft or injury.

Food / Food products
All food vendors contact admin@milduracityheart.com.au for eligibility details

To Confirm Your Club Participation
Your commitment to the event includes the appointment and confirmation of a Club Event Marshall, who will:

  • Liaise with MCH Event management
  • Ensure your business follows and abides by the event regulations
  • Attend one of the Event Briefings on Wednesday 27th March 2024 (Session One 7:30am – 8:00am, Session Two 5:30pm – 6:00pm)
  • Manage event attendance, such as distributing passes to participants and managing bump in of your members and/or staff on site
  • Communicate event requirements to staff/participating members

Completing Your Registration
The following must be completed and returned as a part of your application:

  • Online Registration Form
  • Public Liability Insurance “Certificate of Currency”

Online Registration must be submitted no later than Friday 15th March

All site allocations are at the discretion of Event Management.
We look forward to your involvement in this year’s Show & Shine and would be pleased to provide any additional information you may require.

Kind regards,
Mildura City Heart Inc
Phone: 03 5023 8010
Email: admin@milduracity.com.au
Address: 63a Langtree Mall Mildura